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ORGANIZATION

Organize Project Profiles, Projects and Sessions

Understand JotCam Project Profiles, Projects and Sessions, reuse site names across visits and keep field-photo records separated.

TYPEStep-by-step guideUPDATEDAugust 29, 2026BYJotCam
SUMMARY

Use a Project Profile for the overall assignment, a Project for a particular inspection or work event, and Sessions for the sites or areas photographed inside that Project.

Understand the hierarchy

Project Profile

A Project Profile is the broadest grouping. It normally represents a job, client, property or long-running assignment.

Examples:

  • Westview Tower
  • Highway 2 Rehabilitation
  • Client A Properties
  • North Campus Expansion

Project

A Project represents one defined field event or reporting set within the Project Profile.

Examples:

  • August 16 Site Walk
  • August 23 Follow-up
  • Pre-construction Condition Survey
  • Final Deficiency Review

Session

A Session is a site, area, structure, discipline or photo grouping within a Project. Sessions are the “sites” used while capturing and organizing photos.

Examples:

  • Tower A
  • Tower B
  • Parkade
  • Mechanical Room
  • South Elevation

Reuse the same Session names safely

Session names can be reused in different Projects. Each occurrence remains stored separately beneath its own Project.

For example:

  • Project Profile: Westview Tower
  • Project: August 16 Site Walk
  • Session: Tower A
  • Session: Parkade
  • Project: August 23 Site Walk
  • Session: Tower A
  • Session: Parkade

“Tower A” on August 16 does not mix with “Tower A” on August 23. This allows consistent site names to be reused across repeated visits while preserving separate date-specific records.

SCREENSHOT PLACEHOLDERNested Project Profile > Project > Session diagram using the Westview Tower example.Replace with final in-app visual.

A practical naming approach

Use names that remain meaningful after the field visit:

  • Project Profile: stable job or property name
  • Project: date plus purpose
  • Session: repeatable site, structure or area name

Example:

  • Westview Tower
  • 2026-08-16 Weekly Site Walk
  • Tower A

Starting Project names with an ISO-style date can help keep repeated visits in chronological order.

Create or select a Session

  1. Open Camera.
  2. Confirm the active Project Profile and Project.
  3. Tap the Session control below the project label.
  4. Select an existing Session, or enter a name in New session name.
  5. Tap the plus button to create it.
  6. Confirm the Session is active before taking photos.

Choose No session when the photo should remain outside a Session.

Manage Sessions

Depending on the available control:

  • Use the pencil icon to rename a Session.
  • Use the folder or move control to place a Session in the correct organizational group.
  • Use the trash icon to remove a Session.

Photos already saved in a deleted Session remain in History, but they no longer show that Session label. Review the affected records before removing organizational containers.

Correct photos assigned to the wrong Session

  1. Open History.
  2. Press and hold a photo to begin multi-select.
  3. Select the other affected photos.
  4. Tap Move to session.
  5. Choose an existing Session or create a new one.

The records move together without recreating the images.

Expected result

History should allow you to locate a specific site within a specific field event, even when the same Session name has been used on several dates.

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